Description
Spokane International Academy is a rigorous, Kindergarten-12th-grade, public charter school that empowers all students with academic skills, essential habits for success, and the global competence necessary to complete advanced courses in high school and college in order to become leaders who can powerfully transform their communities. We champion diversity and global awareness for our students, staff, and their families, who make up the greater Spokane community.
The Business Generalist provides essential support for the school’s day-to-day financial and administrative operations. This role is primarily responsible for processing purchases and payments, ensuring compliance with established procedures, and providing accurate, timely support across procurement, accounts payable, and administrative functions. The Business Generalist also serves as a main contact for purchase requests and vendor questions, while assisting Human Resources and covering school operations as needed.
Primary Responsibilities (Procurement and Accounts Payable)
Purchase Order Management
Receive, review, and process staff purchase requisitions for accuracy, budget compliance, and adherence to school and state purchasing policies.
Generate and enter Purchase Orders (POs) into the school’s financial system (Skyward).
Communicate with vendors and staff regarding PO status, deliveries, and discrepancies.
Maintain organized and current procurement records.
Accounts Payable Processing
Process accounts payable invoices, matching them to corresponding POs and receiving documentation.
Verify invoices for accuracy, approvals, and compliance with contracts and policies.
Enter, code, and post invoices into Skyward for payment.
Respond to vendor billing questions and resolve discrepancies promptly.
Assist in preparing bimonthly payment batches, including checks, ACH, and credit card reconciliations.
Compliance and Reporting
Follow purchasing and payment procedures in compliance with Washington State regulations for public charter schools.
Support month-end and year-end closing activities related to accounts payable.
Assist in maintaining financial compliance for Associated Student Body (ASB) funds in accordance with Washington State regulations and district policies, including proper documentation, accounting procedures, and audit readiness.
Secondary Responsibilities (HR and Administrative Support)
Human Resources Assistance (as needed)
Assist with routine HR tasks, including filing, document preparation, data entry, and scheduling.
Collect timesheets for hourly employees.
Support onboarding by preparing new hire packets and ensuring documentation is complete and filed.
Maintain confidentiality with all personnel-related information.
Front Desk Coverage (as necessary)
Provide backup coverage for the front desk during breaks, absences, or peak times.
Greet and assist visitors, parents, and students in a professional and welcoming manner.
Answer and direct phone calls, manage mail and packages, and monitor security access.
Other Duties as Assigned
Apply at: https://app.hirenimble.com/jobview/96633
Requirements
Education: High school diploma or equivalent required; Associate’s or Bachelor’s degree in Accounting, Business Administration, or a related field preferred.
Experience:
Minimum of 2 years of experience in accounting, bookkeeping, accounts payable, or procurement preferred.
Experience in a school or nonprofit environment is a plus.
Skills and Abilities:
Experience with Skyward software strongly preferred.
Proficiency with financial/accounting systems and Microsoft Office Suite, especially Excel.
Strong attention to detail and accuracy in data entry and processing.
Excellent organizational and time management skills with the ability to meet deadlines.
Clear and professional communication skills for working with staff, vendors, and the public.
Ability to maintain confidentiality and handle sensitive information appropriately.
Dependable, adaptable, and able to work collaboratively as part of a team.
